Board-Regular Meeting 2.1
Regular  Meeting
Tuesday, April 7, 2020, 7 p.m.

CORONOVIRUS (COVID-19) ADVISORY NOTICE

Consistent with Executive Orders No. N-25-20 and No. N-29-20 from the Executive Department of the State of California and Contra Costa County March 16, 2020 Shelter in Place Order and the Updated Stay-at-Home Order with New Restrictions issued on March 31, 2020 extending the Shelter in Place Order through May 3, 2020, the Special Meeting will not be physically open to the public and all Board Members will be teleconferencing into the meeting via Microsoft Teams.  To maximize public safety while still maintaining transparency and public access, members of the public can listen to the meeting by using the hyperlink below and may provide public comment by sending comments to the District Secretary by email at goff@isd.us.com.  Comments will then be read into the record, with a maximum allowance of 3 minutes per individual comment, subject to the Chair’s discretion.   All comments should be a maximum of 500 words, which corresponds to approximately 3 minutes of speaking time. If a comment is received after the agenda item is heard but before the close of the meeting, the comment will still be included as a part of the record of the meeting but will not be read into the record.

Any member of the public who needs accommodations should email or call Cecilia Goff at goff@isd.us.com, or 925-809-3002 who will use their best efforts to provide reasonable accommodations to provide as much accessibility as possible while also maintaining public safety in accordance with the Ironhouse Sanitary District procedure for resolving reasonable accommodation requests.  All reasonable accommodations offered will be listed on the District website at www.ironhousesanitarydistrict.com. 

Link to the Board meeting for members of the public: Join Microsoft Teams Meeting

1.

CALL TO ORDER

1.A.

BOARD ROLL CALL

1.B.

PLEDGE OF ALLEGIANCE

2.

APPROVAL OF AGENDA

3.

PUBLIC COMMENTS

At this time, the public may address the Board on subjects not on the agenda. Comments may not exceed three (3) minutes in length.  While State Law prohibits Board action or discussion on any item not on the agenda, members of the Board may briefly respond to statements or questions from members of the public, provide a reference to staff or other resources for factual information, request staff to report back to the Board at a subsequent meeting, or take action to direct staff to place a matter on a future agenda.  Members of the public are asked to submit a speaker card for public comment in advance of the Chair calling for public comments.
4.

CONSENT CALENDAR

Consent Calendar items are considered routine and will be adopted in one single motion with no separate discussion of the items.  Directors or members of the public can request that specific items be removed from the Consent Calendar.  When item(s) are removed, the Board will adopt the remaining Consent Calendar items in one single motion.  After approval of the Consent Calendar, the Board will take action on pulled items as Business Before the Board.  
4.A.

APPROVAL OF MINUTES OF THE MARCH 3, 2020 ISD BOARD MEETING

Documents:
  1. Minutes 3.3.2020. DRAFT.pdf
4.B.

APPROVAL OF THE MINUTES OF THE MARCH 23, 2020 ISD SPECIAL MEETING MINUTES

Documents:
  1. Special Meeting Minutes 3.23.2020. DRAFT.pdf
4.C.

APPROVAL OF PAYMENT ORDER, REPORT ON FINANCIAL POSITION & OPERATING PERFORMANCE

Documents:
  1. Financial Report and Statements 2-29-20.pdf
  2. Payroll Summary for Pay-Date 3-6-20.pdf
  3. Payroll Summary for Pay-Date 3-20-20.pdf
  4. Check Disbursements more than 5,000.pdf
  5. Check Disbursements less than 5,000.pdf
5.

BUSINESS BEFORE THE BOARD

5.A.

ACCEPTANCE OF IRONHOUSE SANITARY DISTRICT ACTUARIAL STUDY OF RETIREE HEALTH LIABILITIES AS OF JUNE 30, 2019, AS PREPARED BY TOTAL COMPENSATION SYSTEMS, INC. REPORT DATED FEBRUARY 7, 2020

Documents:
  1. Accecptance of Actuarial Study of Retiree Health Liabilities 6-30-19.pdf
  2. Actuarial Study of Retiree Health Liabilities draft report dated 2-7-2020 for Valuation date 6-30-19.pdf
5.B.

CONSIDER ALTERNATIVES FOR PROPOSED RATE STRUCTURE AND PROVIDE DIRECTION TO STAFF (Estimated Time 15 Minutes)

5.C.

AUTHORIZE THE GENERAL MANAGER TO ENTER INTO A CONTRACT WITH CAROLLO ENGINEERS TO PREPARE A BIOSOLIDS MASTER PLAN IN AN AMOUNT NOT TO EXCEED $300,000 (Estimated Time 15 Minutes)

Documents:
  1. SR - Biosolids Master Plan Recommendation.pdf
5.D.

CONSIDER CONSOLIDATING THE TWO REGULARLY SCHEDULED MONTHLY BOARD MEETINGS INTO ONE MONTHLY MEETING AND ADJUSTING BOARD MEMBER STIPENDS TO ENSURE APPROPRIATE BOARD MEMBER COMPENSATION (Estimated Time 15 Minutes)

6.

INFORMATIONAL ITEMS FROM STAFF (No Action Required)

The following items are informational in nature.  Staff is available to the Board and Public to provide any additional information requested.
6.A.

PROVIDE AN UPDATE ON PARTNERSHIP WITH MONTEZUMA WATER (Estimated Time 15 Minutes)

Documents:
  1. Montezuma Water ISD Status Report 3.9.20.pdf
6.B.

REPORT ON DISTRICT CASH AND INVESTMENT PORTFOLIO (Estimated Time 5 Minutes)

Documents:
  1. Investment Report 2-29-20.pdf
7.

GENERAL MANAGER AND STAFF REPORTS (Estimated Time 10 minutes)

Documents:
  1. General Manager and Staff Report April 2020.pdf
  2. Connection Report.pdf
  3. 2019 Annual RW Report Ironhouse Sanitary District Monitoring Report Submittal Transmittal Form.pdf
  4. Construction Progress Report - February 2020.pdf
  5. eSMR cover letter February 2020.pdf
  6. February 2020 Ironhouse Sanitary District Monitoring Report Submittal Transmittal Form.pdf
  7. NEXGEN - Feb2020 rptWOcostsampleIronhouse.pdf
  8. US - CIP - IRONHOUSE SANITARY DISTRICT - WO-00217100-03.18.2020.pdf
  9. Outreach Report April 2020.pdf
  10. Alum Feed Station Article CSDA.pdf
  11. EE Reimbursement Log 2-29-20.pdf
  12. RD830 Statement of Financial Position 2-29-20.pdf
  13. RD830 Actual to Budget 2-29-20.pdf
8.

BOARD MEMBER ADVISORY REPORTS (Estimated Time 5 Minutes)

Documents:
  1. Morgan City Council 2.25.2020.pdf
  2. Morrow City Council 3.10.2020.pdf
9.

GENERAL MANAGER ANNOUNCEMENTS (Estimated Time 5 Minutes)

10.

FUTURE AGENDA ITEMS FOR CONSIDERATION (Estimated Time 5 Minutes)


11.

ADJOURNMENT

Members of the public may speak on any business item on the agenda. If you would like to speak, please submit a speaker card in advance and state your name and address when you begin speaking. Each speaker is limited to 3 minutes, except as the Board President may otherwise determine.

Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the District to a majority of members of the Board of Directors less than 72 hours prior to that meeting are available for public inspection at 450 Walnut Meadows Drive, Oakley, CA 94561 during normal working business hours.

ISD will provide reasonable accommodations for persons with disabilities who are planning to attend meetings if they contact Cecilia Goff, District Secretary at least 48 hours before the meeting at 925 809-3002.